Hire & rental management, made simple
Run your whole hire operation from one place — online bookings, e-signed contracts, deliveries, deposits and billing. No spreadsheets, no developer.
Everything a hire business needs
Built for how rental actually works — from the first booking to the final return.
Bookings & Contracts
Digital rental agreements with e-signature, auto-renewals and customisable terms. Customers book online, you get paid automatically.
Fleet & Asset Tracking
Track every item by condition, location and availability. QR codes, maintenance schedules and full service history in one place.
Deposits & Insurance
Collect security deposits at booking. Offer optional insurance add-ons and manage damage claims with before/after inspection photos.
Delivery Scheduling
Route-optimised delivery windows with a driver-facing mobile view. Customers get live ETAs and SMS updates automatically.
Flexible Billing
Daily, weekly or monthly rates. Automatic late fees, pro-rata billing on early returns, and in-person card payments with Stripe Terminal.
Revenue Analytics
Utilisation rates, revenue per asset and seasonal demand forecasting. Know exactly which equipment earns its keep.
Built for hire businesses of every kind
Tool & plant hire
Daily and weekly rates, deposits, PAT/service history and delivery routing for plant, tools and access equipment.
Event & party hire
Marquees, furniture and AV — date-based availability, bundles and damage deposits handled automatically.
Vehicle & trailer rental
Mileage, insurance add-ons, e-signed agreements and pro-rata billing on early returns.
AV & specialist kit
Serial-tracked assets, condition photos and maintenance schedules so nothing goes out broken.
Stop running hire on spreadsheets
Most hire businesses run on a stack of disconnected tools that don't talk to each other. Hirebook replaces the lot.
Before The patched-together way
- Paper contracts and bookings by phone
- No live view of what's out, due back or overdue
- Chasing deposits and damage claims by hand
- Separate tools for delivery, billing and accounts
- Guessing which kit actually earns its keep
With Hirebook One system
- Online booking + e-signed digital contracts
- Live availability across every single asset
- Automatic deposits, late fees and photo claims
- Bookings, delivery and billing in one dashboard
- Revenue-per-asset analytics built in
Up and running in minutes
No developer. No complex onboarding. Three steps and you're live.
Add your fleet
Import your equipment list or add items one by one. Set daily, weekly and monthly rates, deposits and availability windows in minutes.
Go live with bookings
Share your booking link or embed it on your site. Customers choose dates, pay a deposit and sign the rental agreement automatically.
Manage it all in one place
Deliveries, returns, damage claims and invoicing — your whole operation in a single dashboard, on any device.
Simple, honest pricing
One platform, every feature. No per-transaction fees beyond your payment processor, no setup costs, no lock-in.
Questions, answered
Do I need technical skills?
No. Hirebook is set up by the business owner — no developer or IT team required.
Can I take deposits and damage claims?
Yes — collect security deposits at booking, add optional insurance, and log damage with before/after inspection photos.
Can I import my existing fleet?
Yes. Bring in your equipment, rates and customers from a spreadsheet during setup.
What does it cost?
Plans from £29/month with a 14-day free trial. Billing is arranged with you directly while we onboard early customers.
What support do I get?
UK-based support is included on every plan, by email and live chat.
Is my data secure?
Your data is isolated per account, encrypted in transit and never sold. Request export or deletion any time.
Built to be trusted with your business
Your data, isolated
Every account runs in its own isolated database — your records are never mixed with anyone else's.
UK-hosted
Hosted in the UK on infrastructure built for speed and uptime, with a global CDN in front.
Encrypted & private
Encrypted in transit on every page. We never sell your data or share it with advertisers.
Export any time
UK-GDPR compliant. Export or delete your data whenever you ask — no lock-in, no hostage-taking.
Ready to put your hire business online?
Start your free 14 days with Hirebook — bookings, contracts and deliveries in one place. No card, no commitment.
Start free trial